THE THREE REPORTS
The same inspection information is organised differently for the Property Manager, tenant, owner and relevant trade — without sharing private or irrelevant information.
THE RIGHT INFORMATION FOR THE RIGHT AUDIENCE
Clear reporting without one report trying to do everything.
Tenants, Property Managers, owners and trades do not always need the same information. Rent Ready Reports organises one inspection into three purpose-built reports so each audience receives what is relevant to them.
General Inspection Report
Property condition record
Maintenance & Planning Report
Owner maintenance and preventive planning
Trade Work Report
Relevant contractor work information
01 — GENERAL INSPECTION REPORT
Property condition record for the Property Manager’s existing system.
For Property Manager + Tenant
The General Inspection Report is a professional property condition record with structured observations, photographs, Green / Amber / Red findings and general recommendations where appropriate. It can be retained or uploaded within the agency’s existing property-management system without exposing indicative pricing or private owner planning information.
Property and inspection details · Condition summary · GREEN — Good / No Action · AMBER — Preventive Maintenance · RED — Action Required · Findings organised by property area · Photographic evidence · Recommendations and suggested timeframes where relevant · Specialist referral where appropriate
No owner pricing, tenant information or private owner information appears in this report.
02 — MAINTENANCE & PLANNING REPORT
The comprehensive private property report for Property Managers and owners.
For Property Manager + Owner
A private report for the Property Manager and owner, bringing together Amber and Red maintenance findings, relevant photographs, recommendations, suggested timeframes, trade categories, indicative planning cost ranges, the Indicative Maintenance Cost Summary, Preventive Maintenance Plan and Future Maintenance Timeline. Indicative ranges are for planning only, not contractor quotations.
Amber and Red maintenance findings · Relevant photographs · Recommendations · Suggested timeframes · Trade categories · Indicative planning cost ranges · Indicative Maintenance Cost Summary · Preventive Maintenance Plan · Future Maintenance Timeline
Indicative cost ranges are planning information only and are not contractor quotations. Final scope, compliance requirements and contractor pricing remain with the appropriate qualified professional.
03 — TRADE WORK REPORT
Focused information for the relevant trade or contractor.
For Relevant Trade / Contractor
Contains only the Amber and Red findings, relevant property area or location, clear observations, photographs, recommended attention and visual trade classification relevant to the attending trade.
Amber and Red findings · Relevant location · Clear observations · Relevant photographs · Recommended attention · Trade classification
No owner pricing, indicative estimates, unrelated property information or private owner planning information is included.
AT A GLANCE
Different reports. One source of property information.
GENERAL INSPECTION REPORT
Property Manager + Tenant
✓ Property condition
✓ Relevant observations and photographs
✓ Condition ratings
— Owner pricing or private planning
— Preventive Maintenance Plan
— Owner or tenant information
MAINTENANCE & PLANNING REPORT
Property Manager + Owner. Private maintenance and planning information with Amber and Red findings, photographs, recommendations, suggested timeframes, trade categories, indicative planning cost ranges, the Indicative Maintenance Cost Summary, Preventive Maintenance Plan and Future Maintenance Timeline. Indicative ranges are for planning only, not contractor quotations.
TRADE WORK REPORT
Relevant Trade / Contractor
✓ Amber and Red findings
✓ Relevant photographs
✓ Property area / location
✓ Clear observations
✓ Recommended attention
✓ Trade classification
— Owner pricing or indicative estimates
— Owner or tenant information
— Unrelated findings
CLEAR INFORMATION SEPARATION
Share the report that suits the audience.
The three-report structure keeps one inspection useful for each audience without treating the reports as unrelated products.
ONE PROPERTY INSPECTION → GENERAL INSPECTION REPORT: Property condition record → MAINTENANCE & PLANNING REPORT: Property Manager + Owner → TRADE WORK REPORT: Relevant Trade / Contractor
The Property Manager stays at the centre of the reporting process.
Clear professional boundaries.
Rent Ready Reports provides a non-licensed visual property assessment of accessible areas. The service does not provide structural, electrical, plumbing, gas, pest, engineering, building certification or other specialist inspections. Where an obvious visible concern may involve a specialist system, the report can recommend further assessment or repair by the appropriate licensed trade or qualified professional.
Book an inspection and experience the structured inspection and three-report workflow for yourself.
See How It Works
