HOW IT WORKS
Rent Ready Reports works alongside your property management team to turn a structured property inspection into clear condition reporting, organised maintenance information and forward-looking preventive maintenance planning.
From property walkthrough to practical action.
01
INSPECT
A structured visual property inspection
Rent Ready Reports conducts a structured, non-invasive visual assessment of the property, recording relevant observations, condition ratings and photographic evidence.
Property-specific inspection layout · Room-by-room assessment · Traffic-light condition ratings · Photographic evidence · Practical observations · Visible maintenance concerns
02
IDENTIFY
Make important findings easy to understand
Inspection findings are organised using a simple traffic-light system so Property Managers, owners and tenants can quickly understand the current condition of the property.
GREEN — Good / No Action
AMBER — Preventive Maintenance
RED — Action Required
Not every observation needs immediate action. Rent Ready Reports separates current maintenance concerns from items that may benefit from future planning.
03
REPORT
One inspection creates the right report for each audience
The inspection information is organised into three separate reports so each audience receives the information appropriate to them.
GENERAL INSPECTION REPORT
Property Manager + Tenant
Condition, findings, recommendations and photos. No pricing.
MAINTENANCE & PLANNING REPORT
Property Manager + Owner
Maintenance requiring attention, recommended actions and indicative maintenance allowances.
TRADE WORK REPORT
Relevant Trade / Contractor
Amber and Red findings, relevant locations, observations, photographs, recommended attention and trade classification — without owner pricing or unrelated information.
04
PLAN
Look beyond today’s maintenance
The Preventive Maintenance Plan highlights items that may not require immediate action but could benefit from attention within a future timeframe.
EXTERNAL TIMBER DECK · Condition: Coating worn and weathered. · Recommendation: Prepare and re-stain/seal. · Recommended timeframe: Within 6 months. · Timely maintenance may help protect exposed timber from continued weathering and deterioration.
05
SUPPORT THE DECISION
Give owners clearer maintenance information
Where maintenance is identified, the private Maintenance & Planning Report brings together recommendations, indicative planning ranges and suggested timeframes to support Property Manager and owner discussions. Indicative ranges are for planning only and are not contractor quotations.
Indicative estimates are planning information only and are not contractor quotations. Final scope and pricing must be confirmed by the appointed trade or contractor.
06
ACTION
Your existing property management process continues
Once the owner and Property Manager decide how to proceed, the agency can continue using its preferred tradies, contractors and existing property management processes.
Rent Ready Reports is designed to complement your existing workflow — not replace it.
More support between inspection and action.
STRUCTURED REPORTING
Consistent inspection information, organised observations and photographic evidence.
CLEAR MAINTENANCE FINDINGS
Separate items requiring action from normal property-condition observations.
OWNER-READY INFORMATION
Give owners practical information to help them understand current and upcoming maintenance.
PREVENTIVE PLANNING
Identify future maintenance considerations before they become larger property issues.
Built to complement the way you already work.
Rent Ready Reports is not intended to replace your property management software. Rent Ready Reports is designed around structured property information, helping inspection findings fit naturally into existing property management workflows.
Compatibility with leading property management platforms is part of the future product direction.
PROPERTY MANAGEMENT SYSTEM → RENT READY INSPECTION → CLEAR REPORTING → MAINTENANCE INFORMATION → OWNER DECISION → EXISTING TRADIE / WORKFLOW
Clear professional boundaries.
Rent Ready Reports provides a non-licensed visual property assessment of accessible areas. The service does not provide structural, electrical, plumbing, gas, pest, engineering, building certification or other specialist inspections. Where an obvious visible concern may involve a specialist system, the report can recommend further assessment or repair by the appropriate licensed trade or qualified professional.
Book an inspection and experience the structured property information and three purpose-built reports for yourself.
